Case study
Erasmus Mundus Scholarship Pre-Departure Ceremony
Celebrating a New Chapter for India's Global Scholars
Overview
Held at the Instituto Cervantes in New Delhi, the Erasmus Mundus Pre-Departure Ceremony brought together 500+ scholars, EU officials, and academic dignitaries to celebrate Indian students embarking on the prestigious Erasmus Mundus scholarship journey to Europe. Creative Whoppers led complete event production alongside videography and photography, working directly with the EU Delegation and Instituto Cervantes to deliver the ceremony end to end.
The challenge
A ceremony of this stature, backed by the European Union and hosted at a cultural institution like Instituto Cervantes, needed to feel both diplomatically polished and personally meaningful for the 500+ scholars being celebrated. The event called for tight coordination between multiple stakeholders, formal protocol for EU and institutional dignitaries, and production quality befitting an international scholarship programme, all within a single day.
The solution
Creative Whoppers managed the ceremony ground-up — event production, on-site coordination, and complete media documentation through videography and photography. Working in close partnership with the EU Delegation and Instituto Cervantes, our team handled logistics, stage and proceedings management, and real-time coverage of the ceremony.
Impact
A seamless, high-profile send-off for 500+ Erasmus Mundus scholars, delivered in full partnership with the EU Delegation and Instituto Cervantes, reinforcing Creative Whoppers' credibility in producing diplomatic and institutional events that blend formal protocol with genuine celebration.